Though lot of documentation is available on IDocs it is difficult for a functional consultant to understand such documents due to their technical nature. IDoc is an SAP object that carries data of a business transaction from one system to another in the form of electronic message. IDoc is an acronym for I ntermediate Doc ument.
ANSI X12 describes business document as transactions and each transaction is represented by three digit number e. Each basic type describes standard IDoc segments, format of data fields and their size.
Basic Type also defines number of segments and fields in an IDoc. All the fields that are necessary for transmission of message for a particular business transaction are mapped in different segments. It also defines the structure and relationship of IDoc segments along with mandatory and optional segments. Basic type contains all the standard fields that are necessary for carrying out a business transaction.
However, if any additional values are to be sent to the partner then we can make use of the IDoc Extension feature. IDoc extension is extension of basic type and contains additional custom IDoc segments and fields that are not available in standard basic type.
IDoc segments contain the actual data that is sent to or received from a partner. These segments contain the actual values that are sent as part of IDoc transmission. IDoc segment is termed as Parent segment if it contains its own segments. The dependent segments are called as child segments. IDocs sent outside the system are termed as Outbound IDocs and the ones that are received into the system, are called as Inbound IDocs.
This signifies the direction is which information is sent and is similar to terminology used in mails. If information is sent outside the system then the direction is outbox when it is received into the system then direction is inbox. Partner is the Business Partner with which the exchange of information is to take place using IDoc. It can be a vendor or customer or any other system. IDoc processing involves transmission or receipt of document in the form of a message, each of which represents a document in SAP.
Message type is associated with Basic IDoc Type Basic Type and defines the kind of data or document that is exchanged with the partner. The process code contains the details of the Function Module that are used for IDoc processing. Message Type can be linked to the Process code.
IDoc Port contains the information about the way data is sent between the source or target system. The type of port defines the information contained within the port. Partner profile must be maintained for all the business partners to whom we want to send or receive the IDocs.
Double clicking on the Partner will show the following screen:. Partner profile contains parameters for Inbound and Outbound processing of IDocs.You are using a outdated browser. Please update your browser so that the page can be used. IDoc is the short form of Intermediate Document. This data might originate from systems containing master data such as debtor data, creditor data, material master records etc.
Other examples include dynamic data records such as timesheets, orders or invoices. These predefined IDocs may not fully satisfy all requirements, in which case new IDoc types can be created, exactly meeting specific customer requirements.
In order to be able to read the contents of an IDoc, the first step is to understand its structure. One will not be able to understand them without a supporting document that explains what these abbreviations mean. As the experience with IDocs increases, the abbreviated element names will become more familiar and their meaning will unfold — even without the documentation constantly at hand.
Transaction SE16N may be used to take a closer look at these tables. However, users normally use their specific transactions to view IDocs, for example transaction BD To check what these elements mean, the documentation of the corresponding IDoc base type must be used, which can be found in transaction WE This previous article explains the details in regard to the IDoc documentation. With help from the HTML documentation, each element can easily be deciphered and the exact sequence the elements are in can be identified.
This exchange file comes in two formats: a text-based version and an XML-based version. Modern integration scenarios typically use the XML-based version only. It defines which element and attribute sequences are allowed, which data types can be used for some elements, etc. With the help of an XML Schema one can check if the XML instance fulfills the requirement of schema conformity and is thus valid or not. Invoices also play an important part in the finance module of SAP, where the actual accounting of the invoice takes place.
The complete example XML is accessible via the following link. The example does not claim integrity of content, meaning that the structure and sequence of elements and attributes are correct. Content and values like sums, taxes, transport information are fictitious though, and show no continuous consistency throughout the file. Since the status record normally contains internal information from the system about the processing status, it is usually not exported.
Using the control record, third-party services such as EDI providers are able to identify the sender and receiver of the IDoc, the exact IDoc type and date, etc. After the control record, there are data records, which contain all the data about the invoice. The data records themselves are divided into the header and the line item. Elements which have a K in their name belong to the header data, those with a P belong to the line item data.
Elements with an S belong to the sum data.
The E1EDK01 invoice header contains general data of the invoice, such as currency, UID number of the biller and invoice recipient, weight etc. RS for example stands for invoice issuer. The complete list of the allowed partner roles can be viewed in the IDoc documentation in transaction WE In the header E1EDK02 the reference data of the invoice is found.SAP MM Message Output Determination For Purchage Order
After the reference data, different date values are provided using the element E1EDK This element lists the individual condition types of an invoice, depending on which condition records are stored in the invoice at header level in SAP.
The other elements are as follows:. The information pertaining to the taxes specified in the invoice can be found in element E1EDKAndrii Marchuk Though lot of documentation is available on IDocs it is difficult for a functional consultant to understand such documents due to their technical nature. IDoc is an acronym forIntermediate Document. ANSI X12 describes business document as transactions and each transaction is represented by three digit number e.
Each basic type describes standard IDoc segments, format of data fields and their size. Basic Type also defines number of segments and fields in an IDoc.
SAP IDOC Tutorial: Definition, Structure, Types, Format & Tables
All the fields that are necessary for transmission of message for a particular business transaction are mapped in different segments. It also defines the structure and relationship of IDoc segments along with mandatory and optional segments. However, if any additional values are to be sent to the partner then we can make use of the IDoc Extension feature. IDoc extension is extension of basic type and contains additional custom IDoc segments and fields that are not available in standard basic type.
These segments contain the actual values that are sent as part of IDoc transmission. The dependent segments are called as child segments.
If information is sent outside the system then the direction is outbox when it is received into the system then direction is inbox. It can be a vendor or customer or any other system. Message type is associated with Basic IDoc Type Basic Type and defines the kind of data or document that is exchanged with the partner. Message Type can be linked to the Process code. The type of port defines the information contained within the port. Double clicking on the Partner will show the following screen: Partner profile contains parameters for Inbound and Outbound processing of IDocs.
Basic Type and extension. Standard function modules are provided by SAP for this conversion however these can also be customized as per business needs. Change Message Indicator indicates whether the IDoc is sentas a notification of change. Separate message type should be triggered in the purchase order for PO change.
Additional line with change message type must be added in the Message control tab with change message indicator on.
IDocs: A Guide for New Developers – Part 4
IDoc processing can be triggered by background program and triggered immediately. These records are stored in the transparent tables in SAP.You can reach him at ajcecchini itpfed. The message type determines the technical structure of the message, along with the data contained. Finally, it also controls how the IDocs will be processed batch, immediately etc.
The former is accomplished in conjunction with Partner Profile configuration which we will discuss later in the blog. Here are a few of them as an example……. Since we are using the invoice here we could use the existing message type INVOIC, but I want to show you how to create your own logical message type, so we will create a custom one. Execute transaction WE Hit New Entries as shown in the screen below. See below….
That is it! We have created a custom IDoc Message type. Now we have to link this new message type to our IDoc Extension we created earlier. In order to use the new IDoc extension we created, we need to assign or link the Custom Message type to it. In order to this we use transaction WE Lets look at the screen below.
Hit New Entries. Next we enter in the information. Go ahead an use it. Lets take a look at the transaction. Please note this will be an Outbound Invoice, so our partner could be a Customer, but will likely be the Middleware your company is using such as PI Process Integration, formerly know as XI.
We will choose an XI Partner. Expand the tree for Customer see bellow. Next, we need to click on the to create a new entry. First, take a look at 1. You will notice we used a Partner Type of BP.
Why are IDocs not passed automatically to the application and remain in status 64?
This is the Bill-To Pary and makes sense as this is an Invoice. Next, 3 is the Receiver Port and Package size. The Port Specifies how the IDocs are transferred.
There are various technical possibilities for this communication known as port types. While the Package size describes the number of IDocs to send in one package or call to the Middleware. To complete this outbound Entry it will be necessary to fill in the Message Control Tab.There are many ways in which SAP can be integrated with other applications. In this article we will focus on understanding integration with IDOCs.
Thus a specific IDOC can be relate to orders or delivery but cannot be related to order and delivery both. Outbound IDOC can be triggered using techniques like Output Determination which will be discussed in a separate article.
This has the actual business information which needs to be transferred between the systems. The data segment is further subdivided into individual segments with proper qualifiers to indicate the relevance of the data contained in that segment.
This segment has the information on the status of the IDOC. Configuring an IDOC is usually thought to be complex requiring high technical expertise to work on it.
However it is easier than that, though you need to be aware of the basics and also aware of what is the business context under which you are configuring the solution. In this step you need to mention the partners with whom you want to communicate the information with. For example you may want to send invoice to customers.
Hence the customer is partner in this case. In another instance, you want to send Invoice for printing to a third party solution provider; in this case you need to define a logical system for the service provider.
In this step, you need to ask i Are you expecting information from the partner or are you going to send information to the partner or both ii In either of cases what kind of information are you going to exchange. Once you have these answers you can create the relevant entries in Outbound and Inbound parameters. Please note that you need to first save the partner profile in order to have this section enabled.
Here you may also specify whether you want IDOCs to be in collect mode generated but not sent or transferred immediately. To trigger the IDOC you need to maintain the relevant condition records in the respective transaction. By doing this, system will automatically trigger the IDOC on completion of the business transaction. If you have custom requirements, SAP gives the option of developing your own custom IDOCs or enhancing the standard ones with custom segments.
By configuring the solution, you can get systems to talk to SAP within no time. Related Posts.IDOC is simply a data container used to exchange information between any two processes that can understand the syntax and semantics of the data.
In other words, an IDOC is like a data file with a specified format which is exchanged between 2 systems which know how to interpret that data. Every IDOC has a unique number within a client. In a case of any conflict in data size, it adopts one with greater length. IDOCs are independent of the direction of data exchange e. Data is stored in character format instead of binary format. Structure of an IDOC The I doc structure consists of 3 parts - The administration part Control Record - which has the type of idoc, message type, the current status, the sender, receiver etc.
This is referred to as the Control record. The application data Data Record - Which contains the data. The Status information Status Record - These give you information about the various stages the idoc has passed through.
Direction '1' indicates outbound, '2' indicates inbound. It contains data like the idoc number, name and number of the segment in the idoc, the hierarchy and the data The actual data is stored as a string in a field called SDATA, which is a char long field. Segments are reusable components. For each segment SAP creates Segment Type version independent Segment Definition version dependent Segment Documentation The last 3 characters is the version of the segment Definitions keep changing as per the version but the segment type remains the same.
In case you want to add more data to these restricted basic type you may use an extension type. Most of the times you will NOT use extension. Orders, orders responses, invoices etc An idoc type can be associated with many message types Also, a message type can be associated with different idoc types.
Partner Profiles A partner is defined as a business partner with whom you conduct business and exchange documents In the partner profile of a partner that we exchange Idocs with, we maintain the parameters that are necessary for exchanging the data.
The transaction used is WE Port The port defines the technical characteristics of the connection between your SAP system and the other system you want to transfer data with subsystem. The port defines the medium in which data is exchanged between the 2 systems.
There are different types of ports. When using file port you can specify the directory where the IDOC file should be placed. The other system or the middleware will pick up the file from here. The Function module can be used to generate a file name for the idoc. While Testing you can use "Outbound file" to specify a constant file name. The tab " outbound trigger " can be used to supply information if we want to trigger some processing on the subsystem when an idoc is created at this location.
We have to specify the command file name and the directory which has to be run. That partner has to be EDI enabled in that system. SAP should realize that it could send doc to this vendor electronically.
The PO sent as an outbound idoc by the customer will be inbound idoc for the vendor. The SAP system on the vendor's side can process this to create an application document a sales order on their system.You forgot to provide an Email Address.
This email address is already registered. Please login. You have exceeded the maximum character limit. Please provide a Corporate E-mail Address. Please check the box if you want to proceed. Continue Reading. When it comes to EAM vs. CMMS, making the right choice comes down to understanding what each software type does. Here's an Manufacturers undergoing digital transformation must address workers' skills gaps, but new technology shouldn't be imposed from Augmented reality can improve field service by empowering technicians with better information.
This handbook looks at what Oracle Autonomous Database offers to Oracle users and issues that organizations should consider Oracle Autonomous Database can automate routine administrative and operational tasks for DBAs and improve productivity, but Oracle co-CEO Mark Hurd's abrupt death at 62 has put the software giant in the position of naming his replacement, and the Nutanix is now looking beyond just on-premises hardware and private clouds to help its users deploy and manage data based across The updated platform from Denodo looks to help organizations via enhanced features that connect and query disparate sources of An open source data management group enhanced its Open Data Framework with the Greenland 1.
Amazon dives deeper into the grocery business with its first 'new concept' grocery store, driven by automation, computer vision Amazon's public perception and investment profile are at stake as altruism and self-interest mix in its efforts to become a more Inthe warehouse robotics industry consisted of Kiva Systems, the sole supplier to serve all e-commerce companies.